Time Slots and Appointment Scheduling

Users sometimes ask how they can add 'time slots' to their KeepandShare calendar, since most calendar software displays days with time slots. This help page shows you how.

KeepandShare's calendar excels at both keeping appointment schedules and detailed note taking. It provides these features for keeping appointment schedules:

1. Word processing in Each Day: Each day box of KeepandShare's calendar has a small, simple built-in word processor with formatting. This gives you complete freedom to just "click and type" anywhere to add detailed notes. (learn more)
2. Events: Create events with times, that repeat on a schedule, have hyperlinks, and send email reminders to whomever you want. (learn more)
3. Hide Details: Hide your copious detailed notes from cluttering up the on-screen view. (learn more)
4. Private - Public Calendar Details: Maintain one appointment calendar in which your viewers see one version of appointments, but you see a different version with private details. Ideal for public booking calendars! (learn more)
5. Calendar Requests: Allow the viewers of your public calendar to easily send you an email requesting that you add an event or appointment to your calendar. Ideal for public booking or event calendars. (learn more)

Four Styles of Keeping Appointments

Watch this video on to see different ways you can use KeepandShare to keep appointments in your calendar:

Style 1: Create Time Slots with Repeating Events

Pick a day and create a repeating event using the green circle and repeat the event for many months into the future. Give the event a time such as "8:00 am". Create a full day's worth of similar events each with a time. When you want to 'schedule' an event, edit the time slot on the actual day and you can save that day's events edits separate from all the rest.

Here is an event with a time of '10:00' and set to be 'daily' with no end date:

Here you see 3 days of the calendar with hourly repeating events. At 11:00 on the 21st the event was edited to book a meeting with Samantha.

Using this method you can create time slots of any kind you like: hourly, on the half-hour, etc. You can also create them with any style of text you like, e.g., "8:15 am - unscheduled" or "9:00 ----".

Style 2: Use One-at-a-time Events

This day shows a day where all events with 'times' are created with the green circle and a time is typed into the event. Events are automatically sorted by time. The bottom day text area is used for extensive note taking:

Style 3: Add Entries as You Go

Every day is blank, and you click and type in a day and make notes as you want, typing the time as you like. This day demonstrates a very unstructured form of using the day box to keep appointments:

Style 4: Copy and Paste 'Time Slots' Across Future Days

Here is a style where the user is structuring the day with time slots in the day box. This shows a user who created 'time slots' ahead of time and copied them across the days, so every day would have the same time slots. KeepandShare always allows you to control the look of your time slots. Watch this video to learn how to create and copy blank time slots.

Here are two more samples of how users format their blank time slots:

(add time slots; time grid; start time, stop time; appointment scheduling, appointment schedule)