Overview of Sharing

Sharing is KeepandShare's most powerful and unique feature because it allows users to access, view and edit each other's information while providing each user complete security and control over what is shared and what is kept completely private to their account.

Sharing is built around several simple concepts. The Friends List is a list of KeepandShare user names you want to share with. Share Groups are reusable groupings of friends so it is easy to share information with this group again and again. You assign individual friends to be members of share groups.

Here is an excellent introduction to sharing:

The Sharing Control

Throughout KeepandShare you can set sharing rights using the same identical sharing control.

• In calendars access the sharing control via the gear icon or the 'Customize & Share' button.
• For single documents, access the sharing control by clicking 'edit' next to the document name.
• For multiple documents, access the sharing control by selecting all the documents with the check boxes next to their name. Then click 'Share Documents at the top of the folder.
• For folders, access the sharing control via the gear icon .

Set Up Sharing for a Group of Users

Setting up sharing for a group of other users is easy, just follow these steps:

1. If you think the others might already have a KeepandShare account, use the 'Find Friends' button on the Friend List to find their accounts and add them to the Friends List.
2. If they do not have an account already, the easiest way to start is to share with email addresses for your friends. Every time you share with an email address it will be added to your account's Friends List.
3. You can also use the Invite a Friend command to create accounts for your friends. They will be automatically added to your Friends List.
4. As the Friends List grows, set up share groups.
5. You can now set sharing for items and folders by using the sharing control to choose one of the share groups you've defined. It's particularly powerful to set sharing for an entire folder - then everything in the folder is shared at once.

Key Concepts

There are two aspects to sharing:

1. Whether another user can access information in your account.
2. Whether another user is automatically notified of new information in your account.

Access: by default, all user information in KeepandShare is kept completely private so that only you can view it. Others can only view your information after you explicitly set the Sharing Control. You always control which users can access your information, and whether they can only view it, or if they can also edit it. When another user accesses information you have shared, they are said to be visiting your account.

Every KeepandShare account has a built-in web page called its "share page". Share pages are web addressable and the top portion of the share page can be customized by you to have any content / graphics you like. The bottom half of share pages act as an automatic portal, providing the visitor access to any documents, blogs, or information to which you have granted them access.

Notifications: KeepandShare's notifications tell your friends whenever you have created, edited, or commented on items shared with them. Similarly, you are automatically notified whenever your friends have made changes to items they shared with you. Notifications show up in your Dashboard under "Fresh Shares" and "Fresh Comments", and unviewed notifications are also automatically emailed to all users.