Video Transcript for Use the 'Show Bar' with Document Folders & Files

I'd like to show you how to use the Show Bar today in the Document application to help find files and documents. We're familiar now, I hope, with folder organization to the left. Where clicking on any folder name will display contents, all files and documents.

Clicking up on the black "Folders" word shows you all. Up above here, this gray bar is called the Show Bar. It controls exactly what's displayed below. If you click on the check box that says All Folders you'll either turn it off, so that you're seeing only one folder at a time. Or you'll turn it All Folder display back on.

Let's check the Sharing box. This is really handy for understandings which of your documents have been shared and which have not. If you scroll down here you'll see that this document has been shared with somebody named Jackie and she was given editing rights. That's the Print Ads document. The DT Industries document has been shared with a group called "A Team" and another group called "Public". Let's scroll back up and we'll turn off the display of Share Settings.

You can sort your documents and files by date by clicking here. Scroll down and you can go back in time and easily find something you created in a previous month. To display Gold Star documents only those files and documents marked with gold stars are displayed. If you haven't gotten into using gold stars it's really easy, I'll show you how. You just go next to any document or file and click on its "ghosted" star there. And it will now have a gold star next to it, as we see here.

These are Microsoft Word, Excel files and the like that you've uploaded from your PC or your MAC. They also have Floppy Disk icons displayed next to them. The Hidden check box will display only the files and documents that you've marked with a Hidden attribute. Whenever you edit a document or file you can turn the Hidden attribute on and off. So it's a great way to kind of stash stuff out of site but keep your folders clean.

I'll scroll over a bit. Type in a couple of strings here and see if any documents have the string "Jackie" in them. No, they don't so let's look again. Maybe look for the string "Marketing" or something like that. And search and here are all of the documents that match "Marketing".