Board of Directors Meeting Minutes

December 29, 2010

4:00 PM

Red Cliffs Lodge

Mount Hood, WA

 

 

CALL TO ORDER

 

A quorum of Board members being present, the meeting was called to order at 4:05PM. Board members present: Robert Carlson, Jim Reippy, Greg Rafter. Tom Balston and Patrick Occam via teleconference. Guest present: Lindsay Peters/KCA.

APPROVAL OF PREVIOUS MEETING MINUTES

 

M/S/P to approve the minutes of the Board meeting on October 22, 2009.

TREASURER'S REPORT

 

Greg will examine and discuss the financials in the KCA offices with Lindsay and the KCA accounting manager on Friday, 12/30 at 2:30PM.

OLD business

 

Developer Report

 

Rules and Regulations

 

Garage Door

 

Homeowners Club- Reservations Policy

 

Energy Report

 

Boot Warmers

 

Snow Removal/Storage

 

Luggage Wagons

 

Storage, Striping and Signs

 

Insurance Policy Coverage Levels

 

Approval of 301/302 Hallway Improvements

 

Parking

 

Miscellaneous

 

NEW BUSINESS

 

Date of Annual Homeowners Meeting

The annual meeting will be held on Saturday, April 8th at 3:00PM.

 

Review Rental Rules: including Collections of 'Tax'

Regarding the rental of the Owners Club, the Board will address developing a policy and fee structure. Robert and Lindsay will pursue the collection of  rental tax as approved in the Amendment to the CC&R's, and commencing as of the date of HOA approval of the Amendment.  The plan is :

1.      The property manager will send out a letter to owners asking them to self-report their earnings and pay the tax owed to the HOA

2.      Set up a separate line item in the P&L statement to account for rental tax collected.

3.      Have, by April, 2006, a list of reported rental income and taxes paid, and have this report available to all owners. 

 

 Next BOARD Meeting

 

The Board meeting will immediately follow the Annual Meeting on April 8th.

ADJOURNMENT

 

The meeting was adjourned at 5:35PM..