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How to Put a Product Information Management System into Practice 

Creation date: Dec 22, 2022 11:51pm     Last modified date: Dec 22, 2022 11:51pm   Last visit date: Jun 23, 2024 10:14am
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Dec 22, 2022  ( 1 post )  
Mastech Digital (mathurolivia)



Product Information Management (PIM) systems are becoming more critical for businesses of all sizes. A PIM system is an invaluable resource for any organization that wants to manage its product information properly, from optimizing the supply chain to providing correct product data for your customers. The various components of a PIM system will be covered in this article, along with tips on how to successfully establish one in your business. 


What is a PIM system?  


A Product Information Management (PIM) system is a software application that enables retailers and other businesses to centrally manage product data and make it available to multiple channels.   


PIM systems typically include a central database where product information can be entered and updated and tools for managing product lifecycles, workflows, and permissions. Then, this data can be syndicated to other systems, like POS systems, eCommerce platforms, and market places. 


PIM systems can help businesses improve efficiencies and reduce errors by providing a single source of truth for product information. They can also improve the customer experience by ensuring consistent, accurate product data is available across all touchpoints.  


Product Information Management Best Practices 


The following are some of the product information management best practices: 

  • Enhancing customer experience 
  • Improving marketing productivity 
  • Expansion in new markets and regions  
  • Evolving team collaboration 
  • New product launches 
  • Omnichannel approach 



Benefits of a PIM System  


A product information management (PIM) system can offer many benefits for businesses, including improved efficiency, greater accuracy, and enhanced customer experiences.  


An effective PIM system can help businesses to streamline their processes and make their operations more efficient. Businesses can save time and resources that could be better used on other activities by automating operations like data entry and product updates. In addition, a PIM system can help to ensure that product data is accurate and up-to-date, providing customers with the most accurate information possible.  


Finally, a PIM system can enhance consumer experiences by facilitating the discovery of the goods they want and by giving them access to more thorough product information. Customers that like doing business with you are more likely to come back. 


How to Implement a PIM System  


Product information management (PIM) systems vary in features, price, and complexity. However, there are some commonalities in how they are implemented. This section will outline the basics of how to implement a PIM system.  


  1. Determine Your PIM Requirements 


The first step is assessing your organization's PIM system needs. What kind of product data do you need to manage? How many products are in your catalog? What level of detail do you need for each product? Who will be using the system, and for what purpose? Knowing the answers to these questions will help you narrow down your options and choose the right system for your needs.  


  1. Choose Your PIM System 


Once you know what you need, you can start looking at different PIM systems. Compare features and prices to find the best fit for your organization. Be sure to read reviews and talk to other users to understand each system's pros and cons.  


  1. Implement Your PIM System 


Now it's time to set up and use your new PIM system. This process will vary depending on the specific system you choose, but some general steps are involved. First, you'll need to load your product data into the system. This may include inputting information manually or importing files from other systems. Once everything is in place, you'll need to learn how to use the system's various features.  




In conclusion, a product information management system is a great way to streamline and keep your product data organized. Using a central repository for all your product information, you can easily keep track of changes and ensure that everyone has the most up-to-date information.  


Many different software options are available to help you implement a product information management system, so be sure to do your research to find the one that best fits your needs. And once you have your strategy in place, be sure to regularly review and update your product data to keep it accurate and current.