A Simple Online Calendar for Vacation Requests

A Simple Online Calendar for Vacation Requests

Keep track of employee time off requests like vacation days, personal days, and sick days from one secure online location.

employee vacation calendar

Create an account and download the free Keep&Share app

month view vacation calendar

Take control of employee attendance & PTO with a powerful online calendar that you can share with anyone.

See the features below to see how Keep&Share eliminates back and forth scheduling by phone & email.

Calendar features include:

  Advanced Color-Coding

Choose from our default event text colors and highlights, or choose your own custom event colors. Event Tags and custom color themes help you color-code activities, appointments, and holidays.

  Group Events

Use event tags to group vacation requests by type and/or person. You can use colors, icons, or borders to categorize time off requests, making it easy to see who’s taking off when.

  Add Notes

Each time an employee requests time off, you can add notes to the event (reason for absence, switching work schedules with someone, etc) without cluttering up your calendar.

  Easy Sharing

Invite others to view your calendar, whether or not they have a Keep&Share account. Share your calendar privately or publicly.

  Safe & Secure

Multi-layered sharing & privacy options keep you in control of "Who sees what" (and who can change it) at all times.

  Combine Multiple Calendars

Use Calendar Overlays to combine multiple calendars into one master calendar or use "Side-by-Side" view to easily compare different schedules.

  Free/Busy Mode

This feature allows you to show all booked vacation requests as "Busy" to your employees, but you can still see the details of the vacation request. All requests can remain private to everyone but the calendar owner.

  Add up vacation hours

Need to calculate the total number of vacation hours & PTO for an employee? Simple choose to show the event duration on the time-off request, export your calendar to .CSV, and use your favorite spreadsheet program to tally the hours.

  Drag-n-Drop Rescheduling

Quickly reschedule your events by dragging and dropping them to a new date, or use our day grid to adjust the time and length of your events.

  Holidays included

You can have major holidays automatically appear in your calendar or you can choose to turn them off.

What users are saying about us:

Use Self-Book to Automate Vacation Requests

Self-Book is an add-on that you can try during your 15-day free trial that allows you to fully automate vacation requests.

Employees can choose their vacation dates, fill out a custom form to make a request, and requests can be held for approval.

team calendar

Self-Book features:

  Speedy Booking Process

Employees can see available days on your calendar, click & fill out a form to make a request. You can accept vacation requests automatically or they can be held for your approval.

  Custom Signup Forms

Customize the signup forms that employees fill out to request time off. They can list their reason for absence, how much time they’re taking, or any other extra notes.

  Limit Future Requests

You can limit how far in the future that vacation time can be requested, or prevent people from booking dates in the past.

  Automatic Notifications

You receive a notification when you receive a request. Employees can receive automatic acceptance or denial email and/or text messages when they submit requests. Customize the text in your notifications.

Free Setup Consultation

Consultations help our customers get the most value out of their account, whether that means assisting with first-time setup, data migration, complex scheduling, customizations, or whatever else you need to get your account working perfectly for you!

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